At Puremove, we will answer your questions and help you find your new home. Once your request to rent a property has been accepted, we will help you through the referencing process, your rent payments and the administration of your tenancy agreement.
(we may subcontract this to a specialist lettings administration company).
All rental offers will be submitted to the landlord, subject to the Landlords availability.
Should your financial/personal circumstances change between your offer being accepted and moving in, you must notify us in writing prior to the signing of any Assured Shorthold Tenancy Agreement.
Acceptance of your offer by the landlord is subject to payment of a ‘holding fee’ which is equivalent to 1 week rent of the property, receipt of references which satisfy the landlord including passing an ‘affordability’ test, and the signing and dating of approved tenancy agreements. (to accelerate the process of obtaining references, the services of a referencing company may/will be used). Their report will be communicated to the Landlord for approval. If you do not pass the referencing procedure you will be advised of this. You may be able to re-apply using a Guarantor. The Guarantor will also have to undergo the referencing procedure.
REFERENCE & ADMINISTRATION CHARGES :
Property Holding fee: Equivalent to 1 weeks rent*
(example – if monthly rent is £900 per month then holding fee will be £207.69
*Payable in full when Tenant wishes to proceed with a property.
The holding fee will become part of the first rental payment due when the tenancy starts.
Company Let fee: £450.00
Company Let Tenancy Renewal fee: £ 90.00
Company Let ‘check out’ fee: equivalent to 12% of monthly rent – in advance
**See Page 4 for Bank Details.
PLEASE NOTE THAT THE PROPERTY HOLDING FEE IS NON-REFUNDABLE IN THE FOLLOWING CIRCUMSTANCES:
i/ Applicant(s) has lied (example – has ccj’s when informed has not)
ii/ Requested Documents are not returned within 3 days
iii/ Applicant(s) withdraws from Rental process
iv/ Applicant(s) fails the Right to Rent check
The payer will be provided within 7 days; notice/reason for the non-refund.
Associated Costs: Once references and negotiations are completed and the terms of the tenancy agreed, the following payments will be required prior to commencement of the tenancy;-
Initial monthly rental payment – the first month rent payment (less holding fee already paid)
Deposit equivalent to 5 weeks.
RENT PAYMENTS: During the tenancy your rent should be paid by bank transfer and is due in line with the start date of your tenancy agreement – please note late rent payments will be subject to interest charged at 3% above the Bank of England Base Rate from 14th day after the date due.
DEPOSIT: The deposit will be retained by our chosen Deposit Scheme Provider –
The DPS (www.depositprotection.com)
You will be asked who the Lead Tenant for the deposit will be – the chosen Tenant will represent all tenants at the property on decisions regarding the Deposit.
Please note that some Landlords may request that a different deposit scheme is used – in this instant you will be advised and given the relevant information.
Deposit monies will be returned in accordance with the terms of the tenancy agreement and DPS Rules.
INVENTORY: An independent Inventory Company will prepare an inventory and schedule of condition of the property (if requested by the landlord). The landlord will pay for this. This will be given to you when you sign your tenancy agreement and you will be given 5 working days to check and agree with its content.
TENANCY AGREEMENTS: The tenancy agreement forms a legal contract between the tenant and the landlord. You should carefully read the agreement and accompanying documentation. If you have any queries, we recommend that you take independent legal advice as we are unable to give you legal advice. Signing of the agreement will be by ‘e-sign’ prior to moving in. All parties named on the agreement, including the guarantor will need to sign before keys can be given. If the tenancy is to be in the personal name of the tenant, the type of agreement will be in the form of an Assured Shorthold Tenancy. However, in the event that a Company is undertaking a tenancy, an agreement is drawn up which identifies the Company as the tenant, and specifies the residing individual as the occupant. This type of agreement must be signed by an authorised signatory of the Company, which cannot be the occupant. Additionally, they will be required to specify the status within the Company of the proposed occupant.
UTILITIES AND OTHER COSTS: The tenant(s) is responsible for the payment of all utilities (gas, electricity, telephone, council tax, water rates and sewerage costs) and for the transfer of these services. It is also the tenant’s responsibility to provide a television licence. Should any of the utilities be disconnected or transferred to another service supplier without written permission from the landlord, the tenant will be responsible for any reconnection charges incurred.
PROPERTY MANAGEMENT: Where Puremove manage the property then we will provide the tenant with details of how to report maintenance issues. In addition we will carry out regular routine property inspections – these visits are to ensure that the property is being cared for in accordance with the tenant’s contractual obligations. Not all landlords instruct an agent to be responsible for the management of the property – details of who to contact in the case of a problem and where to pay rent will be provided when the tenancy is signed.
COMMENCEMENT OF TENANCY: The ultimate decision of when a tenancy may commence rests with the landlord. A mutually convenient moving date is negotiated between landlord and tenant. Tenants must have signed the tenancy agreement and presented completion monies in cleared funds prior to occupancy. The inventory and schedule of condition will then be checked, and keys to the property will be released.
RENEWAL CONTRACTS: Where the rent is paid via a managing agent just prior to the final two months of the term of the tenancy, the agent will contact the landlord and tenant to ascertain their future requirements. If the tenancy is to be renewed for a further term, the new tenancy agreement for the agreed period will be prepared, which will specify any revised conditions pertaining to the new tenancy agreement.
TERMINATION OF TENANCY: Upon notification that the tenancy shall not be renewed, either the managing agent or the landlord will contact you to discuss end of tenancy procedures. The property will be inspected and a report of any dilapidations compiled.
A thorough professional clean of the property will be conducted at the end of the tenancy if necessary, at the expense of the tenant. Please note that all keys to the property will need to be returned prior to the inventory check-out, and no further access will be granted following completion of the report.
Early Termination of Tenancy Request: We will always try to help so please Contact our Office. We will source replacement tenants on your behalf and with the landlords authority, you will pay those fees normally paid by the landlord when sourcing a new tenant. This comprises of an admin fee and inventory cost – the admin fee is normally £450.00 and inventory at 12% of the monthly rental. You will be liable for the property as per the terms of your tenancy until such point that new tenants are sourced and no guarantees can be made to how much time this may take. You will be refunded this cost if no new tenants are sourced.
INSURANCE: Whilst it is the landlord’s responsibility under the terms of the tenancy agreement to provide buildings insurance, they are not liable for the tenant’s possessions. Puremove recommend that all tenants have adequate contents insurance prior to taking up occupancy. The policy should cover the tenant’s personal belongings, and include an additional feature of accidental cover to the landlord’s effects under an all risk’s policy.
OVERPAYMENT OF RENT: We do not have the authority to cancel your standing order at the end of your tenancy – this is your responsibility. You will need to request any payments made in error to be returned to you by your bank.
ADDITIONAL CHARGES: The tenant may become liable for the following charges throughout the tenancy. It is therefore advisable to ensure that all contractual terms are adhered to:
- Unpaid/Late Rent – Interest at 3% above Base Rate from 14 days after Date Due
- Out Of Hours Services – (minimum charge 1 hour) Hourly rate – £ 45.00
- Tenant Failure to Attend Tenant Booked Visit £ 60.00
- Tenant requests amendment to tenancy agreement £ 60.00
- Contractor Out of Hours Call Out Charge + Actual Costs Incurred Min £ 60.00
- Tenant requests Document Copy – cost per copy £ 36.00
IF YOU HAVE ANY QUESTIONS REGARDING OUR FEES THEN PLEASE ASK A MEMBER OF STAFF
These notes are for general guidance purposes only and do not constitute a contract between a prospective tenant and landlord or between the tenant and Puremove or any managing agent; nor do they supersede or amend the terms of the tenancy agreement, a draft of which is available for inspection upon request.
Bank Details – Lloyds Bank
Sort code – 30-93-17
Account – 60450868
Puremove are a member of ARLA Propertymark and The Property Ombudsman
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